A database management system lets you craft, manage, and leverage the various value-added benefits of the databases. The database management system is a typical layer between the applications wanting to have access to the actual information. The staunch rise of the object-specific programming has led to the demand and growth of object-specific database management system. Databases are warehouses of essential details that provide an effective storage option to massive amounts of business information. For small businesses, in particular, having a strong database is like a blessing in disguise which allows them to align, organize, and track their inventories, employees, and customers.
However, having strong databases is not the end game because you need a database management system for supporting the virtual storage of information and access it on the fingertips with a single click of the mouse. Here is a write-up highlighting the expert’s opinion from RemoteDBA.com regarding the benefits of having an effective database management system:
Customer Management
When it comes to having a database management system based on the customer relationship, it can aid small business to monitor and access the valuable information related to the life-force of their operations – the customers. Customer relationship management or CRM database allows small businesses with the comfort and convenience to access and align all the data they have regarding the contacts, accounts, opportunities, and leads.
For instance, with a solid database management system, you can get access to a customer’s record of his or her last transaction including the date and time of the order, the contact details, a list of the favorite product the person has ordered and returned along with the information articulating the customer support calls.
Avoid Data Redundancy
Businesses that are carrying their day to day operations without having a proper database system are at a high risk of facing issues such as data redundancy. After all, there can be a huge number of programs and applications where each of them will have their own set of files saved within the memory. Some of the file-sets might consist of duplicate data that can get saved at different locations. This leads to unwanted storage wastage and occupying duplicate data in valuable memory.
This is known as redundant data which can cause a lot of problems to small businesses that are running on non-database systems. With the right database management system, all the details of the business are incorporated into a single database where the system is designed to run a meticulous check on any presence of duplicate data.
Even if there are multiple copies saved in your memory storage space, the system will instantly transform it into a single file. If you own a small business, no matter the industry you operate in; make sure that you are working with a staunch database management system in order to prevent data redundancy.
Facilitates Data Sharing
A database management system lets you share similar data among various applications and users. Generally speaking, when you are integrating a database management system in your business operations, the information or data gets centrally located or stored mostly within servers. In addition to that, there is a software-based locking utility for added business convenience and security which allows two different users to modify the data simultaneously.
Probably the biggest advantage of such functionality is that it makes it more likely to share and meet the data needs of a freshly installed program without spending the time to form new data, particularly for this purpose all over again.
Maintains Data Consistency and Integrity
When there are duplicate data present on multiple memory locations, it becomes more likely for a program to upgrade one of them while the remaining ones will keep on resuming containing the existing values. This leads to the cause of data inconsistency in the stored information in your database. As data redundancy is taken care of through an effective database management system, there remains only one unique copy of the data files in the database which can be shared throughout multiple applications and programs.
Hence, an upgrade made to the file can be seen and accessed by all the programs, ensuring the maintenance of the data consistency. Besides maintaining the consistency of the stored data, a database management system will also help you in having centralized control over the data access, which also serves as maintaining the integrity of the data.
Renders Added Security to the Data
Data security is perhaps the only aspect of a business where it does not matter whether you are a large-sized organization or a newly formed startup, having your data protected is the prime concern. The business data is highly sensitive and some of them might be even highly confidential, which means you cannot afford to have unauthorized access to your database that can lead to compromise the entire functioning of your business.
In order to avoid such critical scenarios, it is important for you to invest in an effective database management system that will make you the database administrator for granting or blocking access as per requirement.
Automated Data Backup and Recovery
When you are storing data in a file-based computer system, you will need to create routine backups of the file that contain the data in order to protect it from being crushed or damaged during an unfortunate event such as system failure or crash. It goes without saying that the process is highly time-consuming and is definitely prone to mistakes.
However, with database management utilities on your system, you can leverage the feature of integrated data backup and recovery for added convenience.
Streamlines Application Development
Data integrity, concurrent access, and security are being taken care of by the database management system. For small businesses, it can be a great deal in developing a program for their audience without worrying about the data related issues. This ensures the task of application development completely hassle-free and convenient.
Conclusion
Databases and their management are all about systemizing your business data in a much more simple and convenient manner. From data security to data independence, having a proper database management system can bring the required flexibility in your business operations.
