We often fail to recognize the complexity of jobs that look simple from the distant and ‘should not take this amount of time’. For e.g., many would find that processing salary of an employee is a redundant task and essentially the core of the department and it should not be delayed. However, when you put yourself in place of an HR personnel you would understand that a simple job of processing salary involves managing employees’ leave information, payroll data, attendance management at their desk and that too keeping your company policies and rules under consideration.
We are talking about performing all these bulk tasks without a centralized platform like any HR software which automates these tasks within seconds. HR team without such software opt for sheets, excel files, Google drives and every possible unlinked application, which later becomes a nightmare to handle. Nowadays employers are also switching to fully integrated HR and payroll software to keep employee’s data in sync and safe.
Feel the pain? If your answer is still ‘no’, then imagine the toll it takes on the HR to manage leaves for the year for all the employees of every branch. Managing excel sheets, referring to mail trails is just one nightmare after the other and in this, if there is a discrepancy in the salary, it should not be a surprise.
Among everything, failing to maintain leave details for every employee is a sure sign for a cascading problem waiting to happen. How do you recognize if your HR department is failing to leave management:
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Challenging tasks with no compliance
When there is no leave management software integrated at your enterprise, it becomes a cumbersome task to factor in every compliance levied by the government. With every changing compliance, formulae need to be changed and the same implemented on an immediate basis in the organization.
Without a software, the HR would need to rely on different people to get the compliance in the current software and then test to see if it is working rightly. It becomes a headache for your human resource personnel not to mention the loss of time and energy, thus leading to redundancy.
Redundancies and errors in reports
As discussed earlier, without synchronization between reports there are chances of duplicate reports or reports with errors, which happens if there is any miscalculation in leaves remaining or loss of pay.
To find and rectify the error could take a lot of time. Where it could have been easily solved using a reliable and compliant leave management software, your HR spends a long time back trailing through dozens of emails and papers to find one small oddity.
Complex procedures for counting heads
Companies that employ different types of the workforce – part-time, contractual, internship, etc. usually have a different pay and leave structure for these people. Imagine the workload of the HR to not only tally the leaves but also be compliant to the rules and policies.
To make matters tedious are the approval systems which cannot be tracked easily. If you are facing such problems, then your HR processes are lagging behind.
For employees hired in remote branches, it becomes difficult to apply for leave and get their approval in time. A good leave management system allows you to apply for leave from anywhere and any device through a self-service portal, hence, keeping an accurate record of all the leaves applied and approved.
This helps in maintaining transparency among the teams and the HR and rules out any problem with miscalculation of leaves and salary.
Dropping the curtains
If you are facing any of the aforementioned problems, it signifies an immediate need of integration for an efficient and pocket-friendly leave management software. A cloud HR software allows you to not only have an efficient leave management software but also have an end-to-end HR process on the go and accessible with ease.