Office equipment plays a vital role in running a successful business. Modern and high-quality office equipment makes a huge difference in the productivity of a team as well as how the general public perceives the company. To avoid potential problems, maintain your machines by following these guidelines, and maintain its product quality.
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Keep computers in a dry environment, away from extreme conditions like excessive heat, cold or moisture; do not place a computer next to a heating source to avoid overheating. Do not eat and drink coffee while at the computer.
To clean your computer, wipe the fine screen regularly with a static-free cloth and cleaner designed for computer use. To clean the keyboard and to keep the ventilation holes clear from blockages, use compressed air to remove dust and dirt.
To clean the inside of a printer, open removable parts and wipe the insides with a dry, clean cloth. Check the manufacturer specifications on the recommended paper size and weight and do not use paper that exceeds it. The paperweight and size are indicated and can be found on the manufacturer’s packaging. Do not overfill the paper tray to prevent jammed paper. Invest in high-quality ink cartridges and do not use less expensive or recycled ink cartridges.
For avoiding common printer issues like cartridge or toner problems or lines in the paper it is very important to take care of your printer by using only original cartridges. For instance, If you have blurring or streaks while printing, it’s possible that you have a defective toner cartridge. You can print several black papers and see if that clears and the problem is solved.
Don’t create a mixer of original and recycled ink refills for it can damage your printer. There is option where you can get cash for unused toner cartridges by selling them. The amount you will get after selling unused cartridge will reduce your expense to to buy new cartridge.
3. Fax Machines
Fax machines should be kept in a dry room for humidity can cause the paper to stick together. Fan paper with your hand before inserting it in the fax machine to prevent the Unitfine machine from taking too much paper and jamming in operation.
The best way to keep your fax machine in top condition is to service it periodically, as recommended by the manufacturer. Use rubbing alcohol to clean the machine and use canned air, vacuum cleaner, or blow dryer to blow out dust and fuzz.
Manuals come in handy when it comes to office equipment maintenance. Keep the instruction manuals in a drawer that’s accessible to all employees. You might not have time to read the whole thing but thumbing through the index will help you flip to a specific section in the manual to fix the issue.
Perform regular inventory checks so there will never be any shortages of supplies that include paper, ink, and toner, and you can easily change them out when the levels are low.
5. Office Projectors
To maintain office projectors, get rid of dust and debris because too much of it can cause the projector to overheat. Check the life of the projector bulb; new projectors have an indicator showing how close you are to needing a new bulb.
6. Paper Shredders
Paper shredder is a type of machinery that works hard that the constant movement of the parts may cause wearing of the unit. Oil the paper shredder regularly to keep your shredder working well; this lubricates the parts and prevents the paper from stalling in the shredder. Remove any junk that is caught in the shredder.
7. Air Conditioner
Air conditioning system is the most expensive investment, so it’s essential to make efforts to protect it. There are lots of easy and inexpensive ways you can do to maintain your AC. Change the air filter in your air conditioning system so it can work adequately; stop particles like dander, dirt, and dust from infiltrating your Office Equipment. Check the wires if the tape separators are still intact.
Author Bio: Rach Andi is a content writer that focuses on topics about SEO, Maintenance tips, and Home Improvements. She likes to go out on an adventure trip with her friends and go on vacations with her family.