You can easily create, share, and gather replies for surveys, quizzes, and different types of forms by using Google Forms. We’ll walk you through the process of using Google Forms efficiently in this article.
1. Log in to Google
A Google account is required to use Google Forms. You can make a free account at accounts.google.com/signup if you don’t already have one.
2. Access Google Forms
Go to forms.google.com or click the “Forms” button from the Google Apps menu (the grid of squares) while registered into your Google account to access Google Forms after signing in.
3. Start a New Form
To begin a new form, click the “+ Blank” option. By selecting the template gallery icon, which is positioned below the “+” button, you can also select from a selection of pre-made templates.
4. Add Questions
Click the “+” icon in the question field to add more questions to your form. There are many different question kinds available, such as multiple-choice, short answer, and others. By inputting the question text and, if appropriate, the response choices, you can personalize each inquiry.
5. Format and Organize Your Form
To make your form more user-friendly and organized, Google Forms gives you the opportunity to include sections, headings, and descriptions. By selecting the palette icon, you can further alter the theme to fit the design of your form.
6. Configure Required Questions
To make a question required, click the three dots icon (additional options) next to it. Then, choose “Required.” This makes sure that before completing the form, respondents complete those questions.
7. Preview Your Form
It’s a good idea to preview your form to see how it will seem to respondents before sharing it. To access preview mode, click the “eye” icon in the top-right corner.
8. Share Your Form
You must share your form in order to gather responses. A “Send” button will appear in the top right corner. The form can be distributed by email, link, social media, or website embedding.
9. Gather Responses
The responses are automatically gathered when users complete out your form and saved in a Google Sheets spreadsheet. The responses are accessible by clicking the “Responses” tab and choosing “Summary” or “Individual.”
10. Analyze and Export Data
Basic data analysis capabilities are available in Google Forms. You may generate charts, view summary statistics, and export the data to Google Sheets for in-depth study.
11. Customize Confirmation Messages
By adjusting the “Responses” settings, you can decide whether to show a personalized message to the person who submitted the form or to reroute them to a certain website.
12. Protect Your Form
By modifying the privacy settings, you may manage who can view and complete your form. You can choose to make the form public or only enable responses from people in your company when using Google Forms.
13. Track Responses in Real Time
You can enable email notifications for surveys or forms that have a set response target to get alerts whenever someone submits a response.
14. Edit Your Form
You can edit your form at any moment after it has been published by selecting the “Edit” button on the form’s main page.
15. Review and Download Responses
You can review and download the data from the associated Google Sheets spreadsheet once you’re done gathering responses. This is beneficial for more research or reporting.
As a result, Google Forms is a flexible and user-friendly tool for producing and gathering different kinds of data. The process of conducting surveys, quizzes, or event registrations is made simpler with Google Forms, which also provides useful tools for data management and analysis. Utilize Google Forms right away to simplify your demands for data collection!
Also read: How to Avoid the Spam Folder: Best Practices for Deliverability
