When you leave a meeting, do you forget what you discussed? If so, you need to brush up on your note-taking skills so you can follow along and capture the information you need. The question is, how? The simple way is to write your notes on the notepad. You can use a local or online notepad to write down your notes on it.
But many users are unaware of how to write notes for the meeting. If you’re one of those who don’t know about this and want to learn how to write notes for the meeting, then there’s no need to worry about it.
In this article, we will cover how to prepare meeting notes.
Table of Contents
- Keep it Short to Highlight Meeting Details
- Name, location, date, and time of the meeting
- List the Participants in the Meeting
- Aim of the Meeting
- Ensure that All Attendees are Recorded
- Topics on the Agenda
- Date and Location of the Next Meeting
- Meeting Report Documents
- Benefits of Taking Meeting Notes
Keep it Short to Highlight Meeting Details
The content of your meeting minutes will vary according to your company’s needs and the type of meeting you normally hold. However, most meeting minutes include the following elements:
Name, location, date, and time of the meeting
The top of your meeting minutes document should include some basic details about your meeting. This ensures that everything is organized and they can identify the conference at a glance.
List the Participants in the Meeting
The next step is to include a list of everyone who attended the meeting. The purpose of this is to identify who is involved with a given project or topic and keep track of which employees have received information regarding it.
Aim of the Meeting
It is essential for every meeting to have a central objective. During the meeting, several topics may be discussed, but there should be one main objective. The purpose of noting down your notepad is to provide direction to the meeting and clarify its goals.
Ensure that All Attendees are Recorded
Before the meeting starts, note who is there. Listing every participant in the room is less about attendance than it is about transparency. When someone who did not attend a meeting has concerns regarding a meeting decision, for example, an attendee list can help you recall who participated.
Topics on the Agenda
A great meeting minute should include the agenda items discussed at the meeting. To ensure optimal note-taking efficiency, it would be a great idea to speak with the meeting leader and note down these agenda items before the meeting.
Date and Location of the Next Meeting
Your team must determine how long it will take until the next meeting. Ensure that you record the date and time of the meeting in your meeting minutes.
Meeting Report Documents
Hopefully, you will have additional meeting documents you can attach to your report and refer to in the future. Documents such as reports, presentations, and documentation may be included in this category. There is no limit to what you can achieve.
Moreover, let us tell you some benefits of making notes for the meeting.
Benefits of Taking Meeting Notes
Even though writing meeting notes can be time-consuming, the long-term benefits are well worth the effort. It is a way for your brain not to suddenly lose track of everything that was discussed during the meeting. The following are more details as to why it is so important to take meeting notes.
Documenting Essential Details Is Their Responsibility
The ability to recall every detail from a meeting is not something most people are gifted at. In that case, meeting notes can be used to bridge the gap. During a meeting, all decisions and actions are documented in writing.
It is important to note that your notes will last a lifetime, even if your memories of the meeting fade over time. So, the best way to keep the notes safe is by using notepad software or online notepad, which can keep your notes safe for a long time.
Make a Reminder If Persons Are Incomplete
During a meeting, if one of your team members missed, they can look at your notes and not have to scramble to figure out what they missed. Reviewing your previous meeting notes will make everyone feel properly caught up and prepared for the next meeting.
Ensure That You Keep The Information
In 1885, German psychologist Hermann Ebbinghaus tested how well his brain could retain information. After Ebbinghaus created a graph illustrating the study, the Forgetting Curve was named.
Due to the loss of a portion of all new information, the graph quickly drops before flattening out. If you take notes, you can let your brain forget about anything – it will all be recorded on paper for your next meeting.
Note-taking is essential after or during any meeting, but many people are unaware of how to prepare notes properly. So, in this article, we have briefly discussed some ways to take notes during meetings using a notepad. I hope that this article is helpful for you. If so. Let us know in the comment section.