The advantages of PDF on an individual’s work or company’s performance are well established. Before the development of PDF format, problems of formatting appeared whenever documents were shared with different computers using different operating systems. This problem was solved by the development of a PDF file format that keeps the original formatting intact whether opened on any device with any operating system.
The PDF now has become an integral part of all types of computers because of its ease to use and less storage requirement features. Following are some unique advantages of PDF which has made it part of devices like computers, smartphones, and tablets.
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PDF files are easy to create. This can be done either from the document’s native application or by using PDF converters. The PDF enables us to combine different types of files like MS Word, MS Excel, MS PowerPoint, images, and videos in one large file.
After creating a PDF file, sharing is also not difficult rather easy. The shared PDF files will retain original formatting and image quality when opened on any device like Laptop, desktop, smartphone, and tablet regardless of operating system and native application.
2. Flexibility and security
Advance versions of PDF make it more flexible because now editing in PDF is possible. For example, you can add a signature function in a PDF file. For example, if you prepare a document that requires the signature of the customer then make a PDF of that document to allow permission to edit the PDF and send the customer. This permission will enable the customer to sign the document.
There are also some tools available that convert PDF to Word. Now you can edit and then again convert the Word into PDF.
Some of the security features can also be added in PDF. You can make a password-protected PDF. You can limit the activities of people working with password-protected PDFs by allowing only to read or edit or both read and edit.
One of the best features of the PDF is it retains original formatting. If you share the PDF file with many people who are using different types of devices then the PDF file will open in the same way on all devices regardless of the operating system or PDF reader installed.
Now PDFs are more interactive because many types of media can be combined in one PDF. Following are some impacts of audio and video on PDFs. For example, you can combine MS offices files, Photos, movies, and audio files in one single PDF format.
One of the advantages of PDF is that it not only takes a lot of information but also can compress it. It means PDF files take less space on the hard drive.
PDF is being widely used due to the above features. Many websites offer free use of MS word to PDF converter tool. You can visit these websites to access the tools to convert your MS Word document to PDF and PDF to MS Word. You can type the URL of these websites to access the PDF converters.