Even though you might be eager to begin the next job, you must first quit the current position. Regardless of whether a face-to-face meeting or video call is the ideal way to resign, you should still take the time to write a formal resignation letter. Even if an in-person meeting or phone call has already taken place, submitting a letter of resignation is still advised. It may seem like an outdated concept in this day and age when informal forms of communication are prevalent.
The letter not only serves as official documentation but also aids in keeping HR organized by providing quick access to information like the last day of employment, offers of help with the transition, and private contact details.
Why it’s essential to include a resignation letter when quitting a job
To show yourself professionally, it’s crucial to write a formal resignation letter for a job. With the help of this letter, you might be able to leave a positive impression on the business and preserve the relationship with the employer and co-workers. This is crucial if you work in a small, specialized industry or if you might want to do business with the company again in the future, whether as a full-time employee or freelancer. You might be able to keep the professional reputation by writing the letter.
How to compose a letter of resignation
To write a letter of resignation, follow to these instructions.
1. Be certain about the judgment
Don’t make a sudden decision to leave the job. Before you resign, think about looking into other options. Consider speaking with your manager first to ask about modifying the responsibilities if you feel overburdened with the current ones. Additionally, it’s critical to believe in judgment, mainly if you experience anxiety or unhappiness at work.
2. Give enough time
Try to give enough time between submitting the resignation and the day you plan to leave the company. Try to give at least two weeks’ notice of the resignation if at all possible. By doing this, you allow the company to get ready for the departure while also demonstrating your respect for it. This could be crucial for maintaining positive working relationships with your manager and co-workers.
3. Layout for the letter
Use a formal business letter format when writing the resignation letter. Start by including a heading with the first and last names, title at work, company name, address, and phone number. Below this, include the day you intend to mail the letter. List the recipient’s name, their occupation, the name of the business, and its address beneath the date.
4. The letter’s address
Direct the reader’s attention at the start of the letter. Give them a formal greeting, such as “Dear,” then their name and a comma. You may use the recipient’s first name or a formal title and last name, depending on the connection with them.
5. Describe why you’re resigning
Mention in the letter that you are resigning from the position and give a brief justification for the choice. Even if it’s not necessary to go into great depth, you should at least include some background information behind the resignation. Include the precise day that marked the last workday for the company. Finish the letter by expressing gratitude for the chance to work with the company and considering how you may help with the transition.
6. Complete the letter
Include a conclusion in which you reiterate your regrets for quitting and the gratitude for the chance. In case they need to get in touch with you after the last day, think about sharing the contact information once more. Add a closing phrase like “Sincerely,” followed by a comma. Type the first and last name after a few more enters to create room for the signature.
7. Verify the writing
A written document serves as a representation of you and could be stored in a file that is accessible to others. Check the letter for grammatical mistakes. To make sure the writing is clear and understandable, try reading the letter aloud. Make any necessary corrections, and then print the letter. Place the letter in an envelope, sign it where it says to, and deliver it to the manager when you meet with them.
Conclusion
It can be difficult to resign, especially when telling colleagues and managers who have evolved into mentors and peers. An official letter of resignation is an essential component of the procedure because it concisely states all the important details at a time when emotions may be high.
There are good and bad ways to leave a job, but it’s best to remain composed, stay upbeat, and avoid tearing people apart. Therefore, thank the employer for the opportunities you had while working for the company in a formal resignation letter before leaving.
Also read: 6 Ways To Boost Efficiency in The Workplace
