Every business should have the main motive of increasing productivity in the workplace and ensuring that every employee performs their best. However, due to various reasons, most employees are unable to give their 100%. Did you know that in the UK, only 21% of workers felt that they were truly productive for the entire day, whereas the rest of the employees felt that their productivity was below 3 hours per day? So how do you boost the efficiency in the office?
Here are some tips and tricks to increase your employees’ will to work.
1. Match tasks to skills
For this, you’ll have to know your employees’ strengths and weaknesses. This part is important because if you assign the wrong kind of work to a particular employee, they could be disinterested and their efficiency will fall. For example, if a worker is good at convincing customers to buy your products, put them in sales.
On the other hand, if someone is good at calculating and doing math, ask them to go through the financial calculations. Before you assign a task to an employee, make sure it falls under their spectrum of strengths.
2. Track time
Business leaders must always track the time to see how their employees are performing. There are many metrics associated here, such as the time taken by someone to complete one task or the number of tasks completed daily. In order to keep proper track of this, use runn.io.
Runn uses planning and strategizing all your work and automates it so that it’s easier to keep track. What’s more, you get all the updates in real-time! From timesheets to resource management, this is an ideal tool for every leader.
3. Give breaks
It might sound strange, but asking your employees to overwork all the time can reduce their productivity in the long run. It’s necessary to give everyone frequent breaks to avoid fatigue or burnout.
For example, you could ask them to take a break for 20 seconds every 20 minutes of working. This will allow them to feel refreshed and give them the motivation to work harder.
Many big companies even have a break room with ping-pong or table tennis set up so that people can go enjoy a little.
4. Communicate effectively
Every manager knows that efficient communication is the key to success. Nowadays, technology has made it even easier to connect with each other and keep yourselves updated every second of the day. So why not make proper use of these tools? Instead of relying solely on emails, ask your employees to try out new tools like Runn.
It keeps everyone in the loop and makes sure every group member stays on the same page whenever an important project comes up. Having a quick phone call or a meeting can be really effective too.
5. Don’t multitask
Most managers or leaders feel multitasking is the only way to boost productivity in the office. It was said to meet quotas and was the rage a few decades back. Well, that is a big mistake.
Not everyone can multitask and most employers often make things worse by trying it. Instead, use productivity tools and assign jobs to your subordinates.
This will not only reduce the load off your shoulders but also make sure everybody in the office stays productive. Manual multitasking can cause a lot of errors, so automate the system instead.
6. Incentivize employees
One of the best ways to increase productivity levels in the office is to actually give your employees a reason to be more productive. For example, if your team has accomplished a tough task successfully, take them out for a meal. Or celebrate a pregnant employee’s baby shower.
Send small handwritten notes to your workers, telling them that you are proud of them. These little gestures of care show that you are not just their boss but also a friend when the need arises. You don’t have to pry into their lives too much, but try incentivizing.
Over to you…
These are the six best ways to boost efficiency in the workplace. You might not see results right away but don’t worry. If you’re hardworking and determined enough, your employees will understand your dedication to the office. Be a good role model to them and set clear goals and examples that they can follow. If you show them you care, they will also care for the company in return.
Also read: How to Improve Workplace Culture