As experienced business owners will tell you, office relocation can occur for a variety of reasons, ranging from company expansion to a change in work environment. However, there will be numerous obstacles to overcome in order to make a successful move. If you’ve decided to relocate, we’ll give you some pointers on how to keep everything in order.
Planning and Preparation
To avoid a hectic and stressful relocation, you must plan carefully. Moves must be planned as far in advance as possible, from six months to a few years for large commercial moves. If you want to do the job correctly, you can always hire CRS Corporate Relocation Systems Inc. | NYC commercial moving company who have the necessary experience, resources, and manpower. When developing a strategy, keep your team informed of any changes and updates so that everything runs smoothly on the big day.
Timing, costs and pace are all variables that must be considered. You should create various scenarios and make decisions based on them, as you will need the support of representatives from all involved groups.
All non-standard requirements from teams or individuals with limitations should be documented. All that remains is to create a detailed timeline and adhere to it as closely as possible. It’s not uncommon for something to go wrong during such large moves, but you can stay on top of things if you keep your focus and adjust your plans accordingly.
Get your Team Ready
When you’ve completed the initial planning for your relocation, it’s time to put your team and tasks in motion to ensure a smooth move day. During the pre-implementation phase, you should concentrate on training your team. Gather all of your office relocation stakeholders and educate them on the details of the plan. Every person who has a specific role and responsibility should be trained and prepared. Begin planning and processes for all sub-teams so that each area can begin working on their assigned tasks for move day.
Moving may also mean that some of the equipment will not be used, so you can ensure that it remains intact by using low-cost storage solutions that keep it safe from harm. Communication is essential. This is the most crucial aspect of your strategy. You can never provide too much information to your people. Now is the time to carry out your plan and notify all parties involved with a detailed explanation of what will happen and how they can prepare.
Moving day
Making and sticking to a checklist for some of the most important tasks for move day is probably the safest option. This trick will help you keep detailed track of completed and upcoming tasks as you progress through the move:
- You must first assemble your support team. You should establish a central point of contact for any upcoming questions or problems and ensure that your team is aware of it and how to contact it.
- Make sure all teams are aware of who will execute the move and handle any unexpected situations, and distribute your checklist and contact information to all executors.
- Pre-arrival inspections can save you a lot of time and aggravation. That way, you can handle any issues before your employees become aware of them. Any other minor issues can be delegated to the delivery team.
- When unavoidable problems arise, ensure that they have no negative impact on the business. Your top priority should be to get the company back on track as soon as possible. You can postpone dealing with non-critical issues until after the move.
After Move
After the worst has passed, it’s time to go over some of the more important tasks you should complete following the move.
- Continue to communicate. It’s a completely new environment, and some of your employees may have difficulties until everything settles down.
- Any problems that arise should be prioritized and recorded. It will be extremely beneficial if you need to relocate again in the future. All occupancy changes should be recorded in your workplace management system.
Conclusion
Moving a business can be stressful and unpredictable, but in the end, a successful and meticulously planned move means a successful move. To carry out such a plan, you must rely on the expertise of everyone involved and ensure that communication flows smoothly throughout the entire team. As a result, any future office relocation will simply be another smooth transition for your company.
Also read: Starting Your Business the Right Way: The Main Steps
